Privacy Statement for Applicants

Eurides B.V. respects your privacy as an applicant. You have the right to expect that we handle your personal data carefully and confidentially. This is safeguarded under the General Data Protection Regulation (GDPR). Eurides is committed to processing personal data in a lawful, fair, and transparent manner, in compliance with all relevant laws and regulations.
This privacy statement outlines how Eurides manages your personal data. Below, we describe the information we collect and how we use it. The statement consists of the following sections:

What are personal data?
For what purposes does Eurides process personal data?
On what legal basis does Eurides process personal data?
What personal data does Eurides process?
How does Eurides process personal data?
Are personal data shared with third parties?
What are your rights?
Additional information

What are personal data?

When you apply for a position at Eurides, we process your personal data. Personal data refers to any information that can be traced back to an individual, either by us or by another party. Examples include your name, home address, email address, or license plate number. You provide your personal data during the application process via email and our website.

For What Purposes Does Eurides Process Personal Data?

Eurides processes applicants' personal data for the following purposes:

Assessing suitability for a current or future role.
Communicating during the hiring process, including scheduling interviews.
Extending a job offer, onboarding a new employee, and drafting an employment contract.

On What Legal Basis Does Eurides Process Personal Data?

The processing of personal data for applicants is necessary for the potential establishment of an employment contract. If you are not selected for a role, Eurides may ask for permission to retain your CV for future opportunities. If you consent, Eurides will store your CV, motivation letter, and contact details for up to one year. You may withdraw your consent at any time by sending an email to hr@eurides.be. Withdrawing consent does not affect the lawfulness of prior data processing.

What Personal Data Does Eurides Process?

During the hiring process, Eurides may process various types of personal data, depending on what you provide. This typically includes:

First name
Last name
Initials
Address (Street, House Number, Postal Code, City, Country)
Phone number
Email address
Gender
Date of birth
Place of birth
Copy of CV
Copy of motivation letter
Assessments
Employment history
Current job title
References

How Does Eurides Process Personal Data?

1. Security Measures

Eurides implements reasonable and appropriate technical and organizational security measures to protect applicants from unauthorized access, alteration, disclosure, or destruction of personal data. All personal data processing takes place within the European Union.
If, despite security measures, a data breach occurs that poses a high risk to your rights and freedoms, Eurides will inform you as soon as possible, outlining the incident and the measures taken to limit the impact and prevent recurrence.

2. Retention Periods

Eurides retains your personal data only as long as necessary to fulfill the purposes for which they were collected.

Application data are deleted four weeks after the hiring process concludes, unless you grant permission for longer retention.
If you provide consent, your data may be kept for up to one year for future job opportunities.

3. Automated Decision-Making

Eurides does not use automated decision-making for hiring. Every hiring decision is made with human oversight.

Are Personal Data Shared with Third Parties?

Eurides does not share your personal data with external parties. However, Eurides does use an HR system to process your data. A data processing agreement ensures that this system maintains the same level of security and confidentiality as Eurides.
Additionally, Eurides may collaborate with recruitment agencies, who have access to personal data stored in our HR system. These agencies also operate under data processing agreements.

What Are Your Rights?

Under privacy laws, you have several rights regarding your personal data:

Right to Information – You can ask Eurides whether your data are being processed.
Right of Access – You can request details on how your data are being used.
Right to Rectification – If your personal data are incorrect, you may request corrections.
Right to Erasure – If your data are no longer necessary for their original purpose, or if you withdraw consent, you can request their deletion.
Right to Restriction of Processing – If you contest the accuracy of your data, Eurides will limit processing until verification is complete.
Right to Data Portability – If your data are processed electronically, you may request a structured, commonly used format.
Right to Object – You can object to the processing of your personal data, unless Eurides has legitimate grounds to continue.

To exercise your rights, you must submit a written request. Eurides will assess and respond within four weeks.
⚠️ Note: Some rights cannot always be exercised—for example, Eurides cannot delete legally required records.

Additional Information

If you have any questions or complaints about this privacy statement, you can contact Eurides via hr@eurides.be.
If we cannot resolve your concerns, you have the right to file a complaint with the Data Protection Authority (Autoriteit Persoonsgegevens).
This privacy statement is effective as of January 6, 2023 and may be updated. We recommend checking it periodically for any changes.

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